Association facilities

If possible, TREY will provide facilities for associations that have been granted association status. The association facilities and their use are coordinated by the student union, and the available facilities are granted by the board of the student union. For the most part, facilities are frequently used. As the facility quota doesn’t grow on its own, associations in line for facilities should be patient.

The association sector will answer any questions about association facilities and the facility services that are provided in cooperation with the university.

The form with which associations can apply for facilities can be found on Microsoft Forms here.

These criteria were approved by TREY’s Executive Board in their meeting on 11 April 2019.

  1. The association applying for a room or space must have association status at TREY or must have applied for association status at TREY.
  2. The association, to which the space or room will be granted, must be an association operating under TREY.
  3. Applying for a space happens by filling out TREY’s facility application and sending it to the association sector.
  4. Applications are queued up in order of arrival. However, as a suitable space becomes available, the queue can be prioritized by the Executive Board’s judgement according to necessity, as is defined in sections 7.–8.
  5. In principle, an association can be granted one association space and one storage space.
  6. We aim to preserve the association’s status at no less than its current level.
  7. Spaces are primarily granted to subject associations with student intake and advocacy associations.
  8. In distributing the spaces, priorities are association size and whether having the space is crucial for the association to operate. The space must benefit the association’s members. In distributing the spaces, we aim to consider distinctive characteristic of the association’s activity (e.g., requirement for workspace).
  9. The continuance of the applying association’s activity must be guaranteed.
  10. The space is primarily granted at the campus at which the association has applied for it.
  11. A new space is primarily granted to an association which does not yet have a space of its own. In case an advocacy association or a subject association with student intake applies for relocation and an available space meets the association’s requirements significantly better than its current space does, it is granted the new space and its old space is granted to another subject or hobby association that has applied.
  12. Applications delivered by 11 May are reviewed as if they have arrived at the same time.
  13. The spaces are granted by the Executive Board based on the association sector’s proposal and in cooperation with facility services.

University facilities

Student associations that have an association status within TREY have the possibility to book some of the university rooms for example for meeting purposes. Primarily the booking of rooms is free for student associations.

The bookings are made in the University’s Resource Booker with student associations’ own template (Student association bookings). The initial bookings for different student association are made by the designated persons in the associations to whom the rights to book rooms have been granted. In the beginning of the year, TREY collects the contact details of a few people per association to whom the aforementioned rights will be granted.

You can find detailed information on how to book the rooms as well as campus specific notifications and other exceptions on Intra here.

Domus-klubi, Pellervonkatu 8 / Väinämöisenkatu 11

The oldest student housing, Vanha Domus, has a club on the bottom floor, and it’s suitable for meetings and game nights or for accommodating colleagues that visit the city. All associations operating within TREY can rent it. Photos can be found on the material bank here. The club is rented through TREY’s service office on the city centre campus, where the key can also be picked up from.

While picking up the key, the representative of the association has to sign a user form, where they accept the terms and conditions and promise to sign over the club in at least the same condition as it was in before the association rented it. Unnecessary space bookings that are not cancelled might lead to denying further bookings.

The club has showers and the kitchenette includes a coffee maker, a microwave, a fridge, a burner and dishes. In addition, the equipment includes a stereo and ten mattresses, which are kept in a storage room that connects the hallway and the fireplace room (the fireplace is not in use!). The facilities also have desks and chairs, a couple of couches and a fridge and stools. The club is entered through its own door that can be found from the east side of the building near the parking lot. The space is not unobstructed.

The club has last been renovated in 2011 and keeping it clean and pleasant is the responsibility of the associations using the facility. In addition, the club’s cleanliness is maintained by a separately chosen “cleaning tag team” that comprises of associations operating within TREY. Associations are sought for the tag team at the beginning of the year. Ideas for developing the Domus-klubi and making it more pleasant can be expressed to the Office Secretary, the Specialist in Association Affairs or the board’s association organisers.

Rules for Domus-klubi

The facilities must be cleaned after use. Take out the trash, do the dishes, put the furniture back in place, wipe the stains and dispose of other possible trash. If you fail to clean properly after your association has used the facilities, a cleaning service will be ordered from an outside source and your association will be charged for it (at least €100).

The mattresses in the storage room are only meant for sleeping, not sitting on or for other activities. After use, put the mattresses back in a neat pile in the storage room. Don’t fold the mattresses. One mattress costs €45, so if a mattress gets dirty and becomes unusable during the rental period of your association, you will be charged for it.

Don’t leave anything extra at the club.

Hotelli Tekniikantorni, Tekniikankatu 10 C 105

Hotelli Tekniikantorni can be booked by any associatiation with TREY’s association status and can be used for e.g. accommodating excursion guests. Associations can not book the Torni for private users. Photos can be found on the material bank here. Bookings, key collection and returning the key are all done at the service office in Hervanta or contacting helky.kouri@trey.fi.

Using the facilities costs €50 a night, and it is payed before the key is picked up (account: FI76 5732 2620 0100 09, receiver: Tampereen ylioppilaskunta. Write the name of the association and booking date to the message field). The receipt of the payment if checked when collecting the keys. The facilities include 26 beds and mattresses in total, kitchenware, a microwave oven, a stove, a fridge, a toilet and a shower.

Rules for Hotelli Tekniikatorni

  • The accommodation must be cleaned after use. Cleaning supplies can be found from the closet. An outside cleaner doesn’t visit the premises, so every tenant must clean the facilities after use. An extra invoice of €200 will be charged for insufficient cleaning or not cleaning at all.
  • Exercise cleanliness and appropriate behaviour when using the premises. Avoid excessive noise.
  • The renter of the facilities is responsible for all damages caused to the accommodation, its property or the grounds and nearby areas.
  • The renter is responsible for the windows being closed and the doors being locked after use.
  • If the user agreement doesn’t state otherwise, the booking time ends at 10.00 in the morning.
  • The renter is obligated to obey TREY’s representative’s instructions. The above-mentioned has a right to stop the facilities’ use if instructions are not followed.
  • The renter is obligated to make sure that the used dishes are done and put back in place.
  • Damages caused by neglecting these rules will be charged from the renter.
  • €150 is charged for a lost key.

If the facilities haven’t been cleaned, the charges from an outside cleaner are charged from the renter of the facilities. Unnecessary space bookings that are not cancelled might lead to denying further bookings.

Banner picture: Anni Lauttia / TT-kamerat