Grants

The Board has approved these criteria in its meeting on 2 April 2026.

As per the Association Standing Order of the Student Union of Tampere University, the basis for 1. the motivational part of the operational grant is the application score which is based on the quality and development of the association’s operations and 2. the means-tested part is the financial need of the association.

To receive the operational grant, the association must:

1. have association status at the Student Union of Tampere University, and have filled in the 2026 association announcement,
2. have adequately filled in the application and provided all necessary attachments,
3. show the financial need for the grant,
4. practice double-entry bookkeeping and handle accounting appropriately,
5. have at least ten (10) individual members or three (3) association members, and
6. show that they uphold and promote the student community in Tampere.

Only applications received within the application period will be considered. Applications that arrive late without a justifiable reason and prior agreement with the association sector will not be considered.

The application period for the operational grants is from 7 April to 3 May 2026. The grants will be paid to the recipients before Midsummer 2026.

The applications will be sent through the JIPPO association portal.

Any questions about the operational grants can be forwarded to jarjesto@trey.fi.

The Operational grant (€86,000) consists of two parts: the motivational part (€50,000) and the means-tested part (€36,000).

Motivational part

The purpose of the motivational part is to support high-quality association operations and activity. Each question on the score sheet is rated both by the association sector and the sector of the Student Union that is specialised in the topic. The final grant proposal is made according to these scores.

The questions on the motivational part will be answered according to the previous term (in principle the term of 2025, unless the association’s term differs from the calendar year).

The purpose of the motivational part is to support the operations of associations and to encourage them to act in accordance with TREY’s goals.

The maximum score in the motivational part is 100 points, and is separated into themes as follows:

• Events and activity 15 p
• Equality 10 p
• Administration 15 p
• Internationality 10 p
• Communications 10 p
• Sustainable development 5 p
• Advocacy, social affairs 10 p; maximum 5 points are awarded to hobby associations and maximum 10 points are awarded to associations that have admissions and to other subject, faculty, and umbrella associations.
• Advocacy, educational affairs 10 p; awarded only for associations that have admissions and to other subject, faculty, and umbrella associations.
• Freshers and tutoring 15 p; awarded only for associations that have admissions and to other subject, faculty, and umbrella associations.

The maximum score for the motivational part for associations that have admissions and for other subject, faculty, and umbrella associations is 100 points, and 70 points for hobby associations. Hobby associations can answer only partly in the social affairs section (5/10 points), and not at all in sections concerning educational affairs (10 points) and freshers and tutoring (15 points).

The sum of the motivational part is calculated by proportioning the total available amount to the number of points earned by the associations. In the motivational part, one (1) point roughly corresponds to 7–9 euros. The calculated maximum grant for 100 points is therefore roughly 700–900 euros per association, and roughly 490–630 euros for 70 points. The amount is significantly influenced by the number of associations that apply for the grant, as well as the number of points awarded to associations altogether.

Motivational part criteria: events and activity (15 p)

The events and activity section is separated into two groups. 10 points will be awarded on the variety and number of events. 5 points will be awarded on the usage of feedback systems and the development of events.

Please note that this section applies to events that are open to every member of your association.

Please note that international and fresher and tutoring events should be described in the later sections: “Internationality” and “Freshers and tutoring”.

Well-being events for the board should be described in the section “Administration”.

• We ask for all the event information to be sent as an attachment.
  • Please list all your events, each on a separate row. List the events by month or mention the number of times the event was organised (e.g. once a week/month).
  • Describe the event: its name, a short description, and the association you organised the event with if you did not organise it alone. Example of a good description: “Once a month; The Killer Glam Karaoke Night; glitter, bling bling and strobe light themed karaoke event at Klubi; together with associations A, B, and C.”

Points are awarded for the variety and number of events considering the size of the association, year-round operations, communality, and participation in TREY’s events.

Motivational part criteria: equality (10 p)

• What measures did your association take to promote equality and prevent harassment?
• Does your association have an equality plan?
• Did your association take part in workshops on equality and harassment prevention organised by TREY in 2025?
• Describe the actions you took to account for equality and harassment prevention and the plans and discussions your association has had regarding these topics.
  • List the actions your association has taken to improve equality. You may, for example, describe
    • the contents of your equality plan,
    • your communications strategy regarding equality and harassment matters,
    • the training your operatives have received,
    • any guidelines made for your operatives or the association as a whole, or
    • what kind of equality reports or other actions have been carried out.

At least five separate actions are required for a good score.

Motivational part criteria: administration (15 p)

The administration section is separated into two groups. 10 points will be awarded on the orientation, support, and well-being of the actives (i.e. the board and assistants) of the association. 5 points will be awarded on good governance.

As part of the assessment of good governance, the association sector will examine your attached financial statement and annual report.

• How did your association support its board, assistants, and other actives’ competence and well-being?
  • Please describe
    • how your actives were introduced to their tasks,
    • what kind of training was offered,
    • how the actives support each other and how the chairs offer support to the rest of the board, and
    • what measures were taken to support their well-being (e.g. recreational events, development discussions, orientation, and sharing tasks).

At least five separate actions are required for a good score. The actions must reflect supporting both your actives’ competence and their well-being.

• How does your association carry out and maintain good governance?
  • Good administration can be, for example, careful documentation, precise management of finances, transparency in decision-making and operations, and principles of equal selection for positions of trust.

You may describe both continuous efforts for good administration as well as actions for development.

Good governance is related to the size and operations of the association. The larger the operations, the better the governance must be. You may contextualise the elements of good governance in relation to your operations in your answer.

Descriptions of actions in multiple areas are required for a good score.

Motivational part criteria: internationality (10 p)

• What kinds of international activities did your association organise?
  • Please describe the different aspects of internationality in your activities and operations. You may, for example, describe
    • how your members were encouraged to internationalise,
    • how international students were taken into account at your events,
    • how the participation of international students in other activities of the association has been taken into account,
    • how internationality is visible in the association’s day to day operations,
    • how is internationality and multilinguality reflected in the association’s day to day operations,
    • how does your association communicate about themes relating to internationality, and

You can also tell us about information events about exchange studies, excursions abroad, internationalisation at home, etc.

Please also describe any international advocacy work your association has done. At least five separate actions are required for a good score.

Please note that international fresher activity and international tutoring should be described in the section “Freshers and tutoring”.

Motivational part criteria: communications (10 p)

In questions concerning communications, you may choose the answers most relevant to your association. Every question includes the option “other, elaborate” in case there is not a sufficient answer available for your association.

• How did your association plan and execute your communications?
  • Please answer the following questions:
    • What channels do you use?
    • What sort of planning did you do to execute your communications?
    • How do you consider the diversity of your membership, and the reach and accessibility of your communications?
    • How do you measure the reach and accessibility of your communications?
    • How interactive are your communications?

Subscribing to TREY’s newsletter and sharing it to the members of your association is also a point of evaluation.

Motivational part criteria: sustainable development (5 p)

• How did your association take environmental issues and sustainable development into account in your activity and operations?
• Please describe
  • how your association has accounted for sustainable development, and
  • what kind of planning and consideration your association has done around sustainable development.

Please list all the actions your association has taken to improve sustainable development. For example, you can describe events, procurements, sustainability guidelines, or your possible sustainability plan and its recordings. You can tell us about sustainable development also from a non-environmental perspective.

At least five separate actions are required for a good score.

Motivational part criteria: advocacy (social and educational affairs) (10 p + 10 p)

The difference between education policy and social policy relates to their different focus points and targets, even though both of them aim to improving the students’ well-being and rights.

Social affairs focus on the everyday life of students and questions relating to well-being. Social affairs include all the preconditions that enable study ability. This includes practical questions such as housing, health, income and participation. Possible themes:

• Improving the accessibility of general and mental health services (e.g. FSHS). The well-being of students.
• Equality and accessibility (e.g. accessible campuses).
• Challenges in combining studies with other aspects of one’s life. Accounting for the varying life situations of students (e.g. working students and students with children)

Educational policy focuses on issues such as teaching resources, degree requirements, the smooth running of studies, and student participation and influence in the development of education. Possible themes:

• Advocating for students in the University’s administration.
• Variety of the teaching schedule and curriculum, and the quality of teaching.
• Legal protection of students (e.g. evaluation criteria and exam policies).

Social affairs (10 p)

Maximum 5 points are awarded to hobby associations and maximum 10 points are awarded to associations that have admissions and to other subject, faculty, and umbrella associations.

• For hobby associations, please describe: In what ways have you contributed to the better everyday life of students at the Tampere University and/or in Tampere? E.g. improving possibilities for skateboarding or orienteering or making other hobbies better available for your members.
• For associations that have admissions and to other subject, faculty, and umbrella associations, please describe:
  • • What kinds of possibilities for advocacy or other matters related to social affairs did your association organise? Please list all the measures your association has taken to promote issues relating to social affairs. At least five separate actions are required for a good score.
    • In what ways has your association improved the status or well-being of students, for example, through events concerning social affairs, communications campaigns, or other advocacy work?
  • What kind of opportunities the students had for participation in educational affairs advocacy work? The activities can take place within the subject association, at the University level or more broadly in society as a whole.

Educational affairs (10 p)

This section is only for associations that have admissions and to other subject, faculty, and umbrella associations.

• What type of educational affairs advocacy has your association done?
  • List the measures your association has taken to promote issues related to educational affairs. You can describe how your association promoted the status or well-being of students, for example, through events related to these themes, research, communication or other means of influencing.
    • Please describe
      • what kind of opportunities your members had for participation in educational affairs advocacy work, and
      • how the thoughts and ideas of the members about relating matters were collected.

At least five separate actions are required for a good score.

Motivational part criteria: freshers and tutoring (15 p)

• Did your association participate in national tutoring? yes/no
• Did your association participate in international tutoring? yes/no

This section is only for associations that have organised tutoring during the operational grant term.

Answers should be based on the term of 2025 despite the term of your association.

The freshers and tutoring section is separated into two groups. 5 points will be awarded based on tutoring operations. 10 points will be awarded based on questions related to freshers.

• How did you ensure good tutoring practices in your association?
  • Please describe, for example,
    • the selection process of your tutors,
    • the training process of your tutors,
    • the feedback collection and reflection methods in your tutoring operations,
    • your communication with your tutors and any support systems and
    • the ways your tutors got to build team spirit and have recreational events.

Descriptions of actions in multiple areas are required for a good score.

Please note that if your association participates in both national and international tutoring, your answer should concern both. If they differ from each other, please describe those differences.

• How did you welcome freshers/first year master students? What kind of support and activities did your association offer them during their first year?
  • Describe, for example,
    • how you welcomed your freshers and helped them get to know each other,
    • how you introduced them to student culture, their studies, and support services,
    • how you accounted for diversity regarding your freshers,
    • what type of fresher events you organised, and
    • how you kept both the freshers and tutors active throughout the year.

Descriptions of actions in multiple areas are required for a good score.

Please note that if your association participates in both national and international tutoring, your answer should concern both. If they differ from each other, please describe those differences.

Means-tested part

The grant sum for the means-tested part is based on the justifications given in the application, the association’s estimated financial need according to their basic and financial information, and the size of the association. The maximum amount for the means-tested part is €1,000 per association.

The evaluation of financial needs takes into account the association’s latest financial statement (income statement and balance sheet), which needs to be confirmed in the association’s general meeting, as well as unexpected events or misfortune and other justifications given by the association. The association must describe their financial needs in writing.