TREY’s event guidelines for associations and students (updated on 31 May)

This article will be updated as new information comes up.

TREY has compiled a list of up-to-date authority guidelines on this page. If you have any questions or need support, don’t hesitate to contact! If you need specific questions, see the table below:

Questions regarding the events of the Student Union  Board Member Paavo Keski-Orvola

Event Producer Jussi Kekki

040 713 0082

Associations’ events, finances and the usage of the University’s facilities  Specialist in Association Affairs Tuulia Laakso

040 713 0079

Crisis communications and support for associations regarding media contacts Specialist in Communications and Advocacy Saana Hytönen

050 361 2454

The pandemic group of the universities community
Specialist in Social Affairs Laura Kaipia

040 713 0074

 The contact information can also be found on TREYs website.

Frequently updated news

Measures taken regarding the COVID-19 pandemic

Corona FAQ

TREY’s event guidelines for associations and students (this article)

University’s guidelines

Latest updates on the coronavirus: instructions for staff and students

Authority Policies

The Regional State Administrative Agency can limit the number of participants of public events and meetings. The regional pandemic control group can recommend the limitation of the number of participants of private events. Below, you can find definitions of these meetings as well as up-to-date guidelines. Additionally, when organizing events, the minimum hygiene requirements must be taken into account.

Public events and meetings

Public events mean open public entertainment events, competitions, performances and other events equivalent to them in which people participate in their own initiative. Public events are also, for example, festivals, fairs and primarily training events and seminars. Public events are also those that are bound to an invitation or to a membership unless the event can be considered a private one based on the number of participants, the nature of the event or other special grounds. Thus, the majority of associations’ events are public events.

At the moment, no restrictions on gatherings regarding public events are in effect. 

Private events

Private events are all events of private nature which are not open to the public, such as weddings, funerals, christening ceremonies, birthday parties and private social evenings and get-togethers.

The Pirkanmaa Pandemic Control Group has not given any recommendations regarding the size of private events. 

The statutory annual meetings of associations are primarily private events. Previously, it was interpreted that they are public events but the Regional State Administrative Agency changed its interpretation on 15 March 2021. You can find instructions on how to organise association’s remote annual meetings on TREY’s material data bank. 

It is obligatory to observe the minum hygiene requirements at the annual meetings of associations (see below).

Minimum Hygiene Requirements of the Communicable Diseases Act

The following minimum requirements are stated in section 58 c of the Communicable Diseases Act. They have to be observed in facilities which are open to the public or reserved for customers or participants. They have to be observed without a separate regulatory decision:

    • participants must be given the opportunity to clean their hands;
    • participants must be given instructions on how to keep adequate distance, how to clean their hands and other similar practices to prevent the spread of infections;
    • more intensive cleaning of facilities and surfaces must be ensured in addition to provisions issued elsewhere on cleanliness related to the activities in question;
    • participants should use the facilities in such a way that they are as far apart as possible, taking into account the specific characteristics of the activity in question, and any customer seating is arranged sufficiently far apart from each other

The hygiene requirements must be observed as long as the temporary section 58c of the Communicable Diseases Act is in effect. The section will be in effect in the whole country until June 30, 2022. 

Additional information on Authority Policies

Guidelines for preventing coronavirus infections at public events and gatherings and in the use of certain spaces (.pdf, 159 kt).

The impact of coronavirus  on education and culture

Answers to frequently asked questions about the effects of the coronavirus epidemic in the administrative branch of the Ministry of Justice

Frequently asked questions about corona (Regional State Administrative Agency)

Pirkanmaa coronavirus situation and recommendations in Finnish