The student union has two types of grant, and their purposes and awarding criteria differ. The types of grant are operational grants (means-tested part and motivational part) andproject grants.
More information about applying for grants, the awarding criteria and the payment of the grant can be found in the Association Standing Order. The student union’s board decides about the grants in the framework that has been set in the budget. The necessary application forms and other documents can be found from the Applications page.
Operational grants consist of two parts. The means-tested part is granted according to financial need and the motivational part according to the quality of activity. All associations operating within TREY can apply for both or one of the operational grant’s parts. Operational grants are applied for annually in the spring with the association announcement on the Tahlo-program. The criteria and questions can be found on the page titled Forms. At the beginning of every spring, the association sector informs the associations on the specific application period and further advice.
Criteria for allocating operational grants in 2020
These criteria were accepted by the Executive Board in their 27 November 2019 meeting.
According to the Student Union of Tampere University’s Association Standing Order, the grounds for awarding 1. the means-tested part of the operational grant is the association’s financial needs and 2. the motivational part is the application form’s score, which is based on the quality, development or progress of activity. The recipient of the operational grant must have the association status of Tampere University’s Student Union. The association must have its own bank account and at least ten members, unless the association has no human members. The system in use is Tahlo. All associations that have been granted association status by Tampere University’s Student Union can apply for both or one of the operational grant’s parts. Delayed grant applications are not penalised by sanctions if the delay can be justified by cases of illness, technical problems or other unstoppable forces and the association sector has been informed about the delay before the application period expires. Late applications will be accepted until a separately agreed date with the association sector.Applications which arrive late without a justifiable reason or prior agreement with TREY’s association sector will not be considered.
Operational grant (€80,000)
- Means-tested part (€30,000)
- Motivational part (€50,000)
1. Means-tested part
The size of the means-tested part is based on the arguments presented in the application and the estimated financial need based on the basic and financial information and the size of the association. On this basis, the association sector makes two separate propositions and by comparing these,a final proposal is made about the allocation of the means-tested part. The maximum amount of the means-tested part is €1,000 per association.
The evaluation of financial need is primarily based on the balance sheet, which has the maximum amount of approximately €10,000. In addition to this, the result of the latest financial year, the lack of the association’s own facilities, unexpected events or misfortune and other reasoning given by the association are taken into account. The association’s latest verified financial statement can be acknowledged for a justified reason.
2. Motivational part
The purpose of the motivational part is to support high-quality activity. Every question on the score sheet is rated both within the respective sector and the association sector, and a proposal of the score as well as the grant will be made based on these. Motivational parts amounting to less than €50 will not be awarded. The maximum score is 100 points. If certain functions cannot be required based on the nature of theassociation, the association’s points are scaled. The association’s motivational part of the grant is its score in proportion to the sum of all the associations’ points together and multiplied by the whole grant budget.
For the association to be granted the motivational part, the person responsible for the finances must have
- completed the Yhdistyksen hallinto ja talous (Administration and Financing of a Non-Profit Organisation) course;
- completed the Student Union’s accounting lecture;
- operated as a person responsible for finances before and made a financial statement or
- completed another relevant course or training.
This threshold must be met during the application period.
Members (25 p)
- Membership (10 p): Which benefits, events and activities were offered to the membership?
- Communality (10 p): What types of cooperation does your association have with other student organisations? How did you participate in the organising of, for example, Newcomers’ orienteering, Wellness week, International week or Wappu?
- Feedback (5 p): How did the association gather feedback and react to it?
Well-being (15 p)
- Harassment (5 p): How did the association prevent harassment, and if needed, intervene in it?
- Equality (10 p): How did the association promote equality? How were aspects such as being alcohol-free, accessible, affordable and open for everybody taken into account?
Administrative work (15 op)
- Operators (10 p): How did the association promote its administration, employees and other active persons’ competence and well-being?
- Administration (5 p): How did the association promote good administration and transparency of operation?
Internationality (15 p)
- International-friendliness (10 p): How were international students taken into consideration in the daily activities and communication of the association?
- Internationality (5 p): How were your members and member associations’ members encouraged to be more international?
Advocacy (15 p)*
- Faculty and degree programme (5 p): How did you cooperate with the staff of your own faculty or degree programmeand participate in improving teaching?
- Student representatives (5 p): What kind of cooperation did you have with the student representatives (“hallopeds”)? How often?
- Advocacy communication (5 p): How did you communicateadvocacy matterstoyour members? Which channels did you use for this?
New students (15 p) ***
- Tutoring (5 p): How did you ensure good tutoring practice in your association?
- Newcomers (10 p): How were newcomers and master’s studies newcomers welcomed? What kind of support and activity did your association provide them during the first year?
* Only for student associations, other associations and advocacy associations
** Only for student associations
The project can be small or big, and it could be an event, acquisition or something else. The project grant can be awarded to an association operating within TREY or an association that has applied for it or other associations for specific reasoning. Project grants are not awarded for annual events because those are events that are supported with the operational grant. The student union can support no more than a half of the project’s total expenses – except if it’s a charity project.
The application or its appendix must include the project’s implementation plan, the project’s budget and the applicant’s financial situation. The project grant application must be delivered to the student union by the last working day of the month preceding the procession of the applications. The applications delivered by that time must be processed by the 15th of that month. Applications delivered after the project’s realisation are not processed.
Associations that were awarded the project grant must submit a final report no later than three months after the project has ended. If the project continues over the turn of the year, an interim report must be submitted by the end of the year. The final report is max. 2 pages long, and it must include the realised budget of the project and an account of the project. An interim report must include the realised revenues and expenses, possible changes in the budget and the project leaders in charge after the turn of the year.
The project grant can be claimed back entirely or partially if a proper account of the project isn’t submitted, the project had surplus or the grant has been used for some other purpose than what was stated in the application.
What kind of projects can get a project grant?
The project must deviate from regular activity, it must be non-recurring, and it must have a clear starting and ending time. The project cannot have surplus.
Examples of projects:
- registering an association or restarting a registered association’s operation
- launching a whole new kind of event
- a field trip or a scholar event that isn’t a part of the studies that the university offers
- an extraordinary acquisition that supports the association’s activity.
How big is the project grant?
The amount of the project grant depends entirely on the project. In general, projects that concern a big part of the members and are carefully drafted can be awarded more money. The overall budget for the project grant set by the Council of Representatives is 4,000 euros in 2020.
What does the final report have to include?
The final report must not exceed two pages and must be submitted within three months after the project has been realised. If the project continues through the turn of the year, a temporary report must be submitted by the end of the year. The possible temporary report must include the realised income and expenses, possible changes in the budget and the persons in charge of the project after the turn of the year.
The contents of the final report:
- Name of the project, “Final Report”, the association in charge, contact details
- Description of the project, justifications for significant changes, the outcome of the project (the number of new members, improvements in the association’s ability to operate)
- The realised budget and justifications if it differs significantly from the planned one
- Profit or loss