The student union has two different forms of grant, and their purpose and granting criteria differ. The forms of grant are:
- operational grants
- means-tested part
- motivational part
- project grants
More information about applying for grants, the granting criteria and the payment of the grant can be found in the Association Standing Order. The student union’s board decides about the grants in the framework that has been set in the budget. The necessary application forms and other documents can be found from the Applications page.
Operational grants consist of two parts. The means-tested part is granted according to financial need and the motivational part according to the quality of activity. All associations operating within TREY can apply for both or one of the operational grant’s parts. Operational grants are applied for annually in the spring with the association announcement with the Tahlo-program. The criteria for 2019 can be seen here. The criteria for 2020 will be published by the end of November this year.
The project can be small or big, and it could be an event, acquisition or something else. The project grant can be granted for an association operating within TREY, or an association that has applied for it, or other associations for specific reasoning. Project grants are not granted for annual events, because they are events that are supported with the operational grant. The student union can grant no more than half of the project’s total expenses – except if it’s a charity project.
The application or its appendix must include the project’s implementation plan, the project’s budget and the applicant’s financial situation. The project grant application must be delivered to the student union by the last working day of the month preceding the procession of the applications. The applications delivered by that time must be processed by the 15th of that month. Applications delivered after the project’s realisation are not processed.
Associations who were granted the project grant must submit a final report no later than three months after the project has ended. If the project continues over the turn of the year, a temporary report must be submitted by the end of the year. The final report is max. 2 pages long, and it must include the realised budget of the project and an account of the project. A possible temporary report must include the realised revenues and expenses, possible changes in the budget and the project leaders’ in charge after the turn of the year.
The project grant can be claimed back entirely or partially, if a proper account of the project isn’t submitted, the project had surplus or the grant has been used for some other purpose than what was stated in the application.
The project must deviate from regular activity, it must be non-recurring, and it must have a clear starting and ending time. The project cannot have surplus.
Examples of projects:
- registering an association or restarting a registered association’s operation
- launching a whole new kind of event
- a field trip or scholar event that isn’t a part of the studies that the University offers
- an extraordinary acquisition that supports the association’s activity.
The amount of the project grant depends entirely on the project. In general, projects that concern a big part of the members and are carefully drafted can be granted more money. The budget for the project grant set by the Council of Representatives is 4,000 euros in 2019.