The student union has two types of grant, and their purposes and awarding criteria differ. The types of grant are operational grants (means-tested part and motivational part) and project grants.

More information about applying for grants, the awarding criteria and the payment of the grant can be found in the Association Standing Order. The student union’s board decides about the grants in the framework that has been set in the budget. The necessary application forms and other documents can be found from the Forms page.

Operational grants

Operational grants consist of two parts. The means-tested part is granted according to the financial need and the motivational part according to the quality of activity. All associations operating within TREY can apply for both or one of the operational grant’s parts. Operational grants are applied for annually in the spring with the association announcement on the system called Tahlo. The criteria and questions can be found on the page titled Forms. At the beginning of every spring, the association sector informs the associations on the specific application period and further instructions.

The Executive Board has approved these criteria in its meeting on 24th November 2022.

As per the Association Standing Order of the Student Union of Tampere University, the basis for 1. the means-tested part of the operational grant is the financial need of the association and 2. the motivational part is their application score which is based on the quality and development of their operations.

The recipient of the operational grant must have association status at the Student Union of Tampere University. The association must comply with the criteria for operational grants described in the TREY’s Associations Standing Order. All associations that have association status at the Student Union of Tampere University can apply for one or both parts of the operational grant.

Delayed grant applications will not face sanctions if the delay can be justified with a case of illness, technical problems or other force majeure, and the association sector has been informed about the delay prior to the expiration of the application period. Late applications are then accepted until a date separately agreed-upon with the association sector. Applications that arrive late without a justifiable reason and prior agreement with the association sector will not be considered.

The application period for the operational grants is 3 April–4 May 2023.

Operational grant (81 000 €)

  1. Means-tested part (35 000 €)
  2. Motivational part (46 000 €)

Means-tested part

The grant sum for the means-tested part is based on the arguments presented in the application, the association’s estimated financial need according to their basic and financial information, and the size of the association. The maximum amount for the means-tested part is €1,000 per association.

The evaluation of financial need takes into account the association’s balance sheet, the result of the latest financial year, unexpected events or misfortune and other justifications given by the association. The association must verbally describe their financial need.

Motivational part

The purpose of the motivational part is to support high-quality association operations and activity. Each question on the score sheet is rated both by the association sector and the sector of the Student Union that is specialised in the topic at hand. The final grant proposal is made according to these scores.

The maximum score in the motivational part depends both on whether the association participates in tutoring and on the type of association it is, as defined in the Association Standing Order. The score will be in relation to the association’s possible maximum score.

The sum of the motivational part is calculated by the association’s score in proportion to the sum of all the points awarded to all the associations and multiplied by the whole grant budget.

Threshold requirement

For an association to be eligible for the motivational part, the person responsible for their finances must fulfil one of the following conditions

  1. has completed the course Yhdistyksen hallinto ja talous (Association administration and economics)
  2. has completed the student union course on accounting
  3. has previously been responsible for association finances and made a financial statement
  4. has completed another relevant course or training

The threshold requirement must be met during the application period.

Score sheet

Events and activity (15 p)

  • Please list all of your events, each on a separate row. List the events by month, or mention the number of times the event was organised if it was a reoccurring event (e.g. once a week/month). Describe the event: its name, a short description (e.g. a sits party, board game night, sports event, career event), and the association you organised the event with if you did not organise it alone.
    • Please note that international and fresher events should be described in the sections “Internationality” and “Freshers and tutoring”.
    • Please note that well-being events for the board should be described in the section “Administration”.
  • In what ways did you collect feedback on your association activity and operations, and how was the feedback handled and reacted to? (5 p)
    • Please list the types of feedback you collected. From whom, how often, how, in what contexts? How did you process the feedback? What has changed in your association because of the feedback?

Equality (10 p)

  • What measures did your association take to promote equality and prevent harassment? (10 p)
    • Describe the actions you took to account for harassment-prevention and equality, and the planning and consideration your association has done regarding these topics.
    • You may, for example, describe the contents of your equality plan, your communications strategy regarding equality and harassment matters, the training your operatives have received, or any guidelines made for your operatives or the association as a whole.
    • At least five separate actions are required for a good score.

Administration (15 p)

  • How did your association support its board, assistants, and other actives’ competence, well-being, and ability to cope? (10 p)
    • Describe how your actives were introduced to their tasks and what training they were offered, what support the actives received from each other and what measures were taken to support their well-being. (E.g. recreational events, development discussions and orientations)
    • At least five separate actions are required for a good score. The actions must reflect supporting both your actives’ competence and their well-being and ability to cope.
  • How did your association promote good administration? (5 p)
    • Good administration can be, for example, careful documentation, precise management of finances, transparency in decision-making and operations, and principles of equal selection for positions of trust. Descriptions of actions in multiple areas are required for a good score.

Internationality (10 p)

  • What kind of international activity did your association organise? (10 p)
    • Describe the different aspects of internationality in your operations and activity. For example, how your members were encouraged to internationalise, and how international students were considered at your events, daily activities and communication. Please also describe any international advocacy work your association has done.
    • At least five separate actions are required for a good score.
    • Please note that international fresher activity and international tutoring should be described in the section “Freshers and tutoring”.

Communications (10 p)

  • How did your association plan and execute your communications? (10 p)
    • Describe the diversity of what was communicated, the channels used, the planning you did to execute your communications, your consideration of the diversity of your membership, and the reach and accessibility of your communications. Descriptions of actions in all areas are required for a good score.

Sustainable development (5 p)

  • How did your association take environmental issues and sustainable development into account in your activity and operations? (5 p)
    • Describe the actions you have taken to account for sustainable development, and the planning and consideration your association has done around it. You can describe, for example, your events, purchases, means of transport on your excursions, and any sustainable development plans you have.
    • You may also talk about sustainable development from a viewpoint other than environmental.
    • At least five separate actions are required for a good score.

Advocacy (15 p) *

  • What type of educational affairs advocacy has your association done? (5 p)
    • Describe the advocacy work you have done in your faculty and/or degree programme around teaching and other educational-affairs matters. You can describe, for example, your educational-affairs events, meetings, and student representative work in your association.
    • At least five separate actions are required for a good score.
  • What type of social affairs advocacy and activity did your association do? (5 p)
    • Social affairs deal with student well-being, the ability to study and the preconditions to studying. Describe how your association advanced the position or well-being of students. This could be, for example, organising events around relevant themes or doing other advocacy work. This work may have been done within the association, within the University or on a broader, societal scale.
    • At least five separate actions are required for a good score.
  • How did your association communicate about your advocacy to your members, and how could members participate in your advocacy work? (5 p)
    • Describe the type of advocacy matters that were communicated about and how. Please also describe how you stayed informed about your membership’s advocacy thoughts and in what ways the members could participate in and influence your advocacy work.
    • At least five separate actions are required for a good score. The actions must reflect both advocacy communications and membership participation.

Did your association participate in national tutoring? Yes/No

Did your association participate in international tutoring? Yes/No

Freshers and tutoring (15 p) **

  • How did you ensure good tutoring practices in your association? (5 p)
    • Describe, for example, the selection and training processes for your tutors, the feedback collection and reflection methods in your tutoring operations, your contact and communication with your tutors, any other support offered to your tutors, and the ways your tutors got to be refreshed and build team spirit.
    • Descriptions of actions in multiple areas are required for a good score.
    • Please note that if your association participates in both national and international tutoring, your answer should concern both. If the aforementioned differ from each other, please describe the differences more in depth.
  • How were freshers and/or master’s studies freshers welcomed? What type of support and activity did your association provide for them over their first year? (10 p)
    • Describe how you welcomed your freshers and helped them get to know each other, how you introduced them to student culture, their studies and support services, how you accounted for diversity and difference in your freshers, what type of fresher events you organised, and how you kept both the freshers and tutors active throughout the year.
    • Descriptions of actions in multiple areas are required for a good score.
    • Please note that if your association organises both national and international fresher activity, your answer should concern both. If the aforementioned differ from each other, please describe the differences more in depth.

* Only for subject associations with student intake, other subject associations, and advocacy associations

** Only for associations who participated in tutoring over the grant period

Project grants

Project grant may be awarded to an association that has association status or for one that has applied for it. The project grants shall be awarded to other associations and communities only if their activity is seen to serve the Student Union members. An association may apply for project grant for one-time activities or projects. Project grants shall not be awarded, for example, for annual events since they are supported with operational grants and are not entitled to project grants. In general, projects that have surplus shall not be aided. The Student Union may grant the maximum of half of the total costs of the project – unless it is clearly a charity project.

One-time projects that can be seen to have a clear starting and ending point are in general considered as acceptable projects when distributing project grants. Events, functions, and purchases may be considered as projects, if they can be seen as onetime activities that differ from the applicant’s regular activity. Project grant may also be awarded for one-time purchases, such as study trips, which support studies but are not part of the studies organised by the University. Project grants may also be granted for the registration of an association or for restarting the activities of a registered association.

Applying

The entire sum for project grants for 2022 has been distributed. Thus no further applications will be processed this year. The next round for project grants opens in 2023.

The project grant is applied through an electronic Microsoft Forms formulary. The applications submitted by the last working day of the month preceding the processing of the applications must be processed by the 15th of the month. In year 2022 project grant applications will be processed 10.2., 10.3., 14.4., 12.5., 15.9., 13.10., 10.11. and 15.12.. Applications submitted after the project has been realised shall not be processed.

Reporting responsibility

An association that has received a project grant must submit a final report within three months after the project has been realised. The final report is 2 pages maximum and it must include the realised budget of the supported project and an account of the project.

The contents of the final report:

  • Name of the project, the association in charge, contact details
  • Description of the project, justifications for significant changes, the outcome of the project (the number of new members, improvements in the association’s ability to operate)
  • The realised budget and justifications if it differs significantly from the planned one
  • Profit or loss

The project grant may be claimed for recovery entirely or partially, if a proper account of the project is not submitted, the project has surplus, or the grant has been used for some other purpose than what was applied for.

What kind of projects can get a project grant?

The project must deviate from regular activity, it must be non-recurring, and it must have a clear starting and ending time. The project cannot have surplus.

Examples of projects:

  • Registering an association or restarting a registered association’s operation
  • Launching a whole new kind of event
  • Field trip or a scholar event that isn’t a part of the studies that the university offers
  • Extraordinary acquisition that supports the association’s activity

How big is the project grant?

The amount of the project grant depends entirely on the project. In general, projects that concern a big part of the members and are carefully drafted can be awarded more money. The overall budget for the project grant set by the Council of Representatives is €4,000 in 2022.