The student union has two types of grant, and their purposes and awarding criteria differ. The types of grant are operational grants (means-tested part and motivational part) and project grants.

More information about applying for grants, the awarding criteria and the payment of the grant can be found in the Association Standing Order. The student union’s board decides about the grants in the framework that has been set in the budget. The necessary application forms and other documents can be found from the Forms page.

Operational grants

Operational grants consist of two parts. The means-tested part is granted according to the financial need and the motivational part according to the quality of activity. All associations operating within TREY can apply for both or one of the operational grant’s parts. Operational grants are applied for annually in the spring with the association announcement on the system called Tahlo. The criteria and questions can be found on the page titled Forms. At the beginning of every spring, the association sector informs the associations on the specific application period and further instructions.

Operational grant criteria 2021

These criteria were accepted by the Executive Board in their 5 November 2020 meeting.

According to the Association Standing Order of the Student Union of Tampere University, the basis for allocating 1. the means-tested part of the operational grant is the association’s financial need and 2. the motivational part is the score from the application, which is based on the quality and development of activities.

The recipient of the operational grant must have the association status of the Student Union of Tampere University. The association must have its own bank account. The association must also have at least ten members unless the association has no individual members. All associations that have been granted association status by the Student Union of Tampere University can apply for one or both parts of the operational grant.

The applications are filled in the Tahlo-system (tahlo.trey.fi). Delayed applications are not punished by sanctions if the delay can be justified with a case of illness, technical problems or other force majeure and the association sector has been informed about the delay before the application period expires. Late applications will be accepted until a separately agreed date with the association sector. Applications that arrive late without a justifiable reason and prior agreement with the association sector will not be considered.

The application period for operational grants is from 5 April to 7 May 2021.

Operational grant (€80,000)

  1. Means-tested part (€30,000)
  2. Motivational part (€50,000)

1. Means-tested part

The amount of the means-tested part is based on the arguments presented in the application, the estimated financial need based on the basic and financial information, and the size of the association. The maximum amount of the means-tested part is €1,000 per association.

The evaluation of financial need takes into account the balance sheet of the association, the result of the latest financial year, unexpected events or misfortune and other justifications given by the association. The association must describe their financial need.

2. Motivational part

The purpose of the motivational part is to support the association’s high-quality activity. Each question on the score sheet is rated both on the association sector and the sector of the Student Union that is specialised in the topic of the question. The grant proposal is made based on these scores.

The maximum score depends on the type of the association that is specified in the Association Standing Order. That is, it depends on the activities that are expected from different associations. The maximum score for student associations is 95 points. For advocacy associations and other associations, the maximum score is 80 points, and for hobby associations, 65 points. The points of advocacy, other and hobby associations will be scaled in relation to the maximum score for student associations.

The association’s points for the motivational part of the grant are its score in proportion to the sum of all the associations’ scores put together and multiplied by the whole grant budget.

Threshold requirement

For the association to be granted the motivational part, the person responsible for the finances must have

  1. completed the Yhdistyksen hallinto ja talous (Administration and Financing of a Non-Profit Organization) course,
  2. completed the Student Union’s course on accounting,
  3. operated as a person responsible for finances before and made a financial statement, or
  4. completed another relevant course or training.

The threshold requirement must be met during the application period.

Score sheet

Events and activity (15 p)

    • What types of events did the association organise? (10 p)
      • Describe what events the association organised at the beginning of the year (January – the middle of March). In addition, describe what events did you organise and how did you support your members’ communality during the coronavirus lockdown (the middle of March – May) and in the autumn (June – December). Describe the variety of events but note that events for newcomers and international events will be considered in later sections.
    • In what ways did the association gather feedback, how was the feedback handled and reacted to? (5 p)
      • Describe, for example, how often was feedback collected, from what activities and how the collecting and handling of feedback was organised.

Equality (10 p)

    • How did the association promote equality and prevent harassment? (10 p)
      • Describe, for example, with what actions was equality and harassment prevention taken into account and what kind of systematic planning and consideration was done in the association regarding them.

Administrative work (15 op)

    • How did the association support the competence, ability to cope and well-being of its board, officers, and other actives? (10 p)
      • Describe, for example, how actives were introduced to their tasks and what training were they offered, what support actives received from each other and what measures were taken to support the well-being of actives.
    • How did the association promote good administration? (5 p)
      • Describe important themes of good administration, such as careful documentation, precise management of finances and the transparency of decision-making and activity as well as principles of equal selection for posts of responsibility.

Internationality (10 p)

    • What international activities did the association organise? (10 p)
      • Describe, for example, how members were encouraged to internationalise and how international students were considered in the events, daily activities, and communication of the association.

Communication (10 p)

    • How did the association plan and practice communication? (10 p)
      • Describe, for example, what was communicated, what communication channels were used, how was communication planned, how was the diversity of members taken into account and how the reach and accessibility of communication was taken into account.

Sustainable development (5 p)

    • How did the association take into account environmental issues and sustainable development? (5 p)
      • Describe, for example, with what actions was sustainable development taken into account (for example in events and purchases) and what kind of systematic planning and consideration was done in the association regarding it.

Advocacy (15 p) *

    • How did the association cooperate with and influence the staff of your faculty and your degree programme? (5 p)
      • Describe, for example, participating in official working groups and influencing through those and more informal meetings with the staff of the faculty and/or the degree program. Describe cooperation with other associations as well.
    • What kind of cooperation did the association have with student representatives? What activity supporting studies and studying did the association organise? (5 p)
      • Describe, for example, how the association interacted with student representatives and how their internal cooperation was supported.
      • Describe, for example, what events related to studies the association organised.
    • How did the association communicate about advocacy to its members and what opportunities did the members have to participate in advocacy work? (5 p)
      • Describe, for example, what matters related to advocacy were communicated about and how. You can also describe, how the thoughts of members were collected about advocacy matters and what different ways the members had to participate in and influence advocacy.

New students (15 p) **

    • How did the association ensure good tutoring practice? (5 p)
      • Describe, for example, the selection and training of tutors and other support provided to them.
    • How were newcomers and/or master’s studies newcomers welcomed? What kind of support and what activities did the association provide them during the first year? (10 p)
      • Describe, for example, how the newcomers’ start of studies and attachment to the student and university community was supported.
      • Describe what events and other activities were offered to newcomers.

* Only for student associations, other associations, and advocacy associations

** Only for student associations

Project grants

Project grant may be awarded to an association that has association status or for one that has applied for it. The project grants shall be awarded to other associations and communities only if their activity is seen to serve the Student Union members. An association may apply for project grant for one-time activities or projects. Project grants shall not be awarded, for example, for annual events since they are supported with operational grants and are not entitled to project grants. In general, projects that have surplus shall not be aided. The Student Union may grant the maximum of half of the total costs of the project – unless it is clearly a charity project.

One-time projects that can be seen to have a clear starting and ending point are in general considered as acceptable projects when distributing project grants. Events, functions, and purchases may be considered as projects, if they can be seen as onetime activities that differ from the applicant’s regular activity. Project grant may also be awarded for one-time purchases, such as study trips, which support studies but are not part of the studies organised by the University. Project grants may also be granted for the registration of an association or for restarting the activities of a registered association.

Applying

The project grant is applied through an electronic Jotform formulary. The applications submitted by the last working day of the month preceding the processing of the applications must be processed by the 15th of the month. Applications submitted after the project has been realised shall not be processed.

Reporting responsibility

An association that has received a project grant must submit a final report within three months after the project has been realised. The final report is 2 pages maximum and it must include the realised budget of the supported project and an account of the project.

The contents of the final report:

  • Name of the project, the association in charge, contact details
  • Description of the project, justifications for significant changes, the outcome of the project (the number of new members, improvements in the association’s ability to operate)
  • The realised budget and justifications if it differs significantly from the planned one
  • Profit or loss

The project grant may be claimed for recovery entirely or partially, if a proper account of the project is not submitted, the project has surplus, or the grant has been used for some other purpose than what was applied for.

What kind of projects can get a project grant?

The project must deviate from regular activity, it must be non-recurring, and it must have a clear starting and ending time. The project cannot have surplus.

Examples of projects:

  • Registering an association or restarting a registered association’s operation
  • Launching a whole new kind of event
  • Field trip or a scholar event that isn’t a part of the studies that the university offers
  • Extraordinary acquisition that supports the association’s activity

How big is the project grant?

The amount of the project grant depends entirely on the project. In general, projects that concern a big part of the members and are carefully drafted can be awarded more money. The overall budget for the project grant set by the Council of Representatives is €5,000 in 2021.