Grants - TREY

The student union has two types of grant, and their purposes and awarding criteria differ. The types of grant are operational grants (means-tested part and motivational part) and project grants.

More information about applying for grants, the awarding criteria and the payment of the grant can be found in the Association Standing Order. The student union’s board decides about the grants in the framework that has been set in the budget. The necessary application forms and other documents can be found from the Forms page.

Operational grants

Operational grants consist of two parts. The means-tested part is granted according to the financial need and the motivational part according to the quality of activity. All associations operating within TREY can apply for both or one of the operational grant’s parts. Operational grants are applied for annually in the spring with the association announcement. At the beginning of every spring, the association sector informs the associations on the specific application period and further instructions.

The application period for the operational grants is 31st of March till 5th of May 2025. More information about the application will be published at the latest in the beginning of the application period.

The Executive Board has approved these criteria in its meeting on 27th of November 2024.

As per the Association Standing Order of the Student Union of Tampere University, the basis for 1. the means-tested part of the operational grant is the financial need of the association and 2. the motivational part is their
application score which is based on the quality and development of their operations.

The recipient of the operational grant must have association status at the Student Union of Tampere University. In addition, the association must comply with the criteria for operational grants described in the TREY’s Associations Standing Order. All associations that have association status at the Student Union of Tampere University can apply for one or both parts of the operational grant.

Delayed grant applications will not face sanctions if the delay can be justified with a case of illness, technical problems or other force majeure, and the association sector has been informed about the delay prior to the expiration of the application period. Late applications are then accepted until a date separately agreed-upon with the association sector.

Applications that arrive late without a justifiable reason and prior agreement with the association sector will not be considered.

The application period for the operational grants is 31st of March till 5th of May 2025.

Operational grant (€86 000)

Means-tested part (€50 000)
Motivational part (€36 000)

Means-tested part

The grant sum for the means-tested part is based on the arguments presented in the application, the association’s estimated financial need according to their basic and financial information, and the size of the association. The maximum amount for the means-tested part is €1,000 per association.

The evaluation of financial needs takes into account the association’s latest financial statement (income statement and balance sheet), which need to be confirmed in the association’s general meeting, as well as unexpected events or misfortune and other justifications given by the association. The association must verbally describe their financial needs.

Motivational part

The purpose of the motivational part is to support high-quality association operations and activity. Each question on the score sheet is rated both by the association sector and the sector of the Student Union that is specialised in the topic at hand. The final grant proposal is made according to these scores.

The maximum score in the motivational part is 95*. If the association does not participate in tutoring or in educational and socio-political advocacy work, the maximum score of the association is 65.

The sum of the motivational part is calculated by the association’s score in proportion to the sum of all the points awarded to all the associations and multiplied by the whole grant budget. In the grant application period of 2024, one point (1) corresponded to approx. 7,50 euros. The calculated maximum support for 95 points is therefore 712.50 euros, and 487.50 euros for 65 points. The amount is significantly influenced by the number of associations that apply for support, as well as the amount of points awarded to associations altogether.

*We noticed with the 2024 application, that the combined sum of points was only 95. The missing 5 points will be placed in the 2026 application with discretion.

Threshold requirement

For an association to be eligible for the motivational part, the person responsible for their finances must fulfil one of the following conditions:

They have completed the student union course on accounting;
They have previously been responsible for association
finances and made a financial statement;
They have completed another relevant course or training.

The threshold requirement must be met during the application period.

Score sheet

Events and activity (15 p)

Please list all of your events, each on a separate row. List the events by month, or mention the number of times the event was organised if it was a reoccurring event (e.g. once a week/month). Describe the event: its name, a short description, and the association you organised the event with if you did not organise it alone.

Example of a proper description: “Once a month; The Killer Glam Karaoke Night; glitter-, bling bling and strobe light themed karaoke
event at Klubi; together with associations A, B, and C.”
Please note that international and fresher and tutoring events should be described in the later sections: “Internationality” and “Freshers and tutoring”.
Please note that well-being events for the board should be
described in the section “Administration”.
You can also send the list of the events as an attachment at liitteet@trey.fi, if you run out of space in the application. If you send them as an attachment, please write “sent as an attachment” in this section. The attachment should be
sent as a PDF file and should be named “[associations name]_operational grants_event list]”
Points are awarded for the variety of events, for year-round
operations, for communality and for participation in TREY events.

In what ways did you collect feedback on your association activity and operations, and how was the feedback handled and reacted to? This applies to both the association’s events as well as other activities. (5 p)

Please list the types of feedback you collected.
From whom, how often, how, in what contexts
How did you process the feedback?
What has changed in your association because of the feedback?

Equality (10 p)

What measures did your association take to promote equality and prevent harassment? (10 p)

Describe the actions you took to account for harassmentprevention and equality, and the planning and consideration your association has done regarding these topics.
List the actions your association has taken to improve equality. You may, for example, describe
- the contents of your equality plan,
- your communications strategy regarding equality and harassment matters,
- the training your operatives have received,
- any guidelines made for your operatives or the association as a whole,
- or what kind of equality reports or other actions have been carried out
- At least five separate actions are required for a good score.

Administration (15 p)

How did your association support its board, assistants, and other actives’ competence, well-being, and ability to cope? (10 p)

Describe how
- your actives were introduced to their tasks
  and what training they were offered
- what support the actives received from each other and their administrators
- what measures were taken to support their well-being. (E.g. recreational events, development discussions and orientations)
At least five separate actions are required for a good score.
- The actions must reflect supporting both your actives’ competence and their well-being and ability to cope.

How does your association carry out and maintain good governance? (5 p)

Good administration can be, for example, careful
documentation, precise management of finances, transparency in decision-making and operations, and principles of equal selection for positions of trust.
You can describe both continuous efforts for good
administration, as well as actions that you took.
Descriptions of actions in multiple areas are required for a good score.

Internationality (10 p)

What kind of international activity did your association
organise? (10 p)

Describe the different aspects of internationality in your operations and activity. For example:
- how your members were encouraged to internationalise
- how international students were considered at your events
- how the participation of international students in other activities of the association has been taken into account
- how internationality is visible in the association’s day to day operations
- how is internationality and multilinguality reflected in the association’s day to day operations
- how does your association communicate about themes relating to internationality
- You can also tell us about information events about exchange studies, excursions abroad, home internationalisation, etc.
Please also describe any international advocacy work your association has done. At least five separate actions are required for a good score.
Please note that international fresher activity and international tutoring should be described in the section “Freshers and tutoring”.

Communications (10 p)

How did your association plan and execute your
communications? (10 p)

Answer the following questions:
- The channels that you use
- The planning you did to execute your communications
- How your consider the diversity of your membership, and the reach and accessibility of your communications.
- How do you measure the reach and accessibility of your communications
- How interactive your communications are
Descriptions of all themes are required for a good score.

Sustainable development (5 p)

How did your association take environmental issues and sustainable development into account in your activity and operations? (5 p)

Describe how
- you have accounted for sustainable development
- what kind of planning and consideration your association has done around sustainable development
List the actions your association has taken to improve sustainable development.
For example, you can describe the events, procurements, sustainability guidelines or your possible sustainability plan and its records.
You can tell us about sustainable development also from a non-environmental perspective.
At least five separate actions are required for a good score

Advocacy (15 p) *

The difference between education policy and social policy relates to their different focus points and targets, even though both of them aim to improving the students well being and rights.

Educational policy focuses on issues such as teaching resources, degree requirements, the smooth running of studies and student empowerment in the development of education.

Examples of themes:
- Advocacy for the students in the university’s administration.
- Variety of the offered courses and the quality of teaching.
- Legal protection of students (e.g. evaluation criteria and exam policies)

Social policy focuses on the everyday life of students and questions relating to wellbeing. Social policy includes all the preconditions that enable study ability. This includes practical questions such as housing, health, income and participation.

Examples of themes:
- Improving the accessibility of health and mental health services (for example YTHS). The students’ wellbeing.
- Equality and accessibility (for example accessible campuses).
- Challenges in combining studies with other facets of one’s life. Accounting for the varying life situations of students (for example working students and students with children etc.)

Educational policy (7.5 p)
What type of educational affairs advocacy has your association done?

List the measures your organisation has taken to promote education policy issues.
- You can describe how your association promoted the status or well-being of students, for example, through events related to these themes, research, communication or other means of influencing.
- Describe what kind of opportunities your members had for participation in educational affairs advocacy work.
- Describe how the ideas of the members about social affairs were collected.
At least five separate actions are required for a good score.

Social affairs (7.5 p)
What type of social affairs advocacy and activity did your association do?

Social affairs deal with student well-being, the ability to study and the preconditions to studying.
List the measures your organisation has taken to promote social policy issues.
Please describe
- how your association promoted the status or wellbeing of students, for example, through events related to these themes, research, communication or other means of influencing
- what kind of opportunities the students had for participation in educational affairs advocacy work. The activities can take place within the subject association, at the university level or more broadly in society as a whole.
Describe how the ideas of the members about social affairs were collected.
At least five separate actions are required for a good score.

Did your association participate in national tutoring?
Did your association participate in international tutoring?

Freshers and tutoring (15 p) **

How did you ensure good tutoring practices in your association? (5 p)

Describe, for example
- the selection processes for your tutors,
- the training processes for your tutors,
- the feedback collection and reflection methods in your tutoring operations,
- your contact/communication/support with your tutors
- the ways your tutors got to be refreshed and build team spirit.
Descriptions of actions in multiple areas are required for a good score.
Please note that if your association participates in both national and international tutoring, your answer should concern both. If the aforementioned differ from each other, please describe the differences more in depth.

How did you welcome freshers/first year master students? What kind of support and activities did your association offer them during their first year? (10 p)

Describe, for example
- how you welcomed your freshers and helped them get to know each other
- how you introduced them to student culture, their studies and support services
- how you accounted for diversity and difference in your freshers
- what type of fresher events you organised
- and how you kept both the freshers and tutors active throughout the year
Descriptions of actions in multiple areas are required for a good score.
Please note that if your association participates in both national and international tutoring, your answer should concern both. If the aforementioned differ from each other, please describe the differences more in depth.

* Only for associations that have admissions, other subject associations, faculty associations and umbrella associations.

** Tutoring only for associations that have done tutoring during the operational grant period.

Project grants

Project grant may be awarded to an association that has association status or for one that has applied for it. The project grants shall be awarded to other associations and communities only if their activity is seen to serve the Student Union members. An association may apply for project grant for one-time activities or projects. Project grants shall not be awarded, for example, for annual events since they are supported with operational grants and are not entitled to project grants. In general, projects that have surplus shall not be aided. The Student Union may grant the maximum of half of the total costs of the project – unless it is clearly a charity project.

One-time projects that can be seen to have a clear starting and ending point are in general considered as acceptable projects when distributing project grants. Events, functions, and purchases may be considered as projects, if they can be seen as onetime activities that differ from the applicant’s regular activity. Project grant may also be awarded for one-time purchases, such as study trips, which support studies but are not part of the studies organised by the University. Project grants may also be granted for the registration of an association or for restarting the activities of a registered association.

Applying

The project grant is applied through an electronic Microsoft Forms formulary. The applications submitted by the last working day of the month preceding the processing of the applications must be processed by the 15th of the month. In year 2023 project grant applications will be processed 8.2., 9.3., 13.4., 11.5., 14.9., 12.10., 9.11. and 14.12.. Applications submitted after the project has been realised shall not be processed.

Reporting responsibility

An association that has received a project grant must submit a final report within three months after the project has been realised. The final report is 2 pages maximum and it must include the realised budget of the supported project and an account of the project.

The contents of the final report:

Name of the project, the association in charge, contact details
Description of the project, justifications for significant changes, the outcome of the project (the number of new members, improvements in the association’s ability to operate)
The realised budget and justifications if it differs significantly from the planned one
Profit or loss

The project grant may be claimed for recovery entirely or partially, if a proper account of the project is not submitted, the project has surplus, or the grant has been used for some other purpose than what was applied for.

The final report is being delivered via email to jarjesto@trey.fi. Message’s subject is “nameofassociation_projectgrant_report”.

What kind of projects can get a project grant?

The project must deviate from regular activity, it must be non-recurring, and it must have a clear starting and ending time. The project cannot have surplus.

Examples of projects:

Registering an association or restarting a registered association’s operation
Launching a whole new kind of event
Field trip or a scholar event that isn’t a part of the studies that the university offers
Extraordinary acquisition that supports the association’s activity

How big is the project grant?

The amount of the project grant depends entirely on the project. In general, projects that concern a big part of the members and are carefully drafted can be awarded more money. The overall budget for the project grant set by the Council of Representatives is €7,000 in 2024.

Project grant money for the year 2024 is run out!

The whole project grant budget has been used for the year 2024!

Awarded project grants 2024

November 2024

Tampereen Akateemisesti Sivistyneet Gambinan
Ystävät ry has been granted 147,50 euros to the acquisition of song books.
SOS ry has been granted 304 euros to the new finance software.

October 2024

Staabi ry has been granted 300 euros to the furnishing of new association space.
Teema ry has been granted 500 euros to the first excursion abroad.
Tekiila ry has been granted 500 euros to the first anniversary party.

September 2024

Mentor ry has been granted 350 euros to the re-branding.
Remmi-Team has been granted 500 euros to the engine control unit and ECU license.

August 2024

Urbanum ry has been granted 500 euros to the excursion abroad.

June 2024

Tukkateatteriyhdistys ry has been granted 184,50 euros to purchase of new smoke machine.
TaTSi has been granted 500 euros to the circus excursion to abroad.

May 2024

Kasvo ry has been granted 365 euros to start tutoring in the special education teacher degree programme (“Erityisopettajien tutkinto-ohjelma”)

April 2024

Nemo ry has been granted 50 euros for opening the bank account.
Nemo ry has been granted 50 euros for organizing their first event.
Sekvenssi ry has been granted 500 euros for the cooperation with the Turku’s ABOA-team and for participating to the iGEM competition.
Akateeminen biljardikerho BREIKKI has been granted 55 euros for the registration in PRH.

March 2024

Uranaisten Opiskelijaseura ry has been granted 470 euros for sending Tekniikan Kutsu magazines to every high school in Finland.
Flokki ry has been granted 500 euros for organizing their first annual celebration.
Ota Ny Par ry has been granted 165 euros for acquiring beach flags.
UDK ry has been granted 250 euros for acquiring an administrative system.
Elram/ Hervannan rento has been granted 500 euros for organizing a new type of student event.

February 2024

Sekava ry has been granted 400 euros project grant to organize their first anniversary celebrations.
Robotiikan kilta ry has been granted 360 euros project grant to purchase items to help organize events.

Rejected project grants 2024

November 2024

Materiaali-insinöörikilta has not been granted for the excursion to abroad. This is counted as continuous operation.

October 2024

Pointer ry has not been granted a project grant for the exchange students excursion to the Lapland. This is counted as continuous operation.

June 2024

Mentor ry has not been granted a project grant for the anniversary party. This is counted as continuous operation.

May 2024

Robotiikan kilta ry has not been granted a project grant for the first anniversary party. Project’s budget was surplus.
Mahti Ratsastus has not been granted a project grant for participating the Gaudeamus Grand Prix 2024 competition. Participating to the competition is counted as continuous operation.

April 2024

AIESEC Tampere ry has not been granted a project grant for participating to the SUCCESS conference. Participating to the conference is counted as continuous operation since AIESEC Tampere hosted the conference last year.

March 2024

Tampereen Teekkarit ry has not been granted a project grant for organizing international sitsit, as sitsit are considered ongoing activities of the association. Additionally, similar events are already organized by associations operating within TREY.

January 2024

Ydinviesti ry was not granted a project grant for organizing working life event, as the Ydinviesti ry hasn’t received TREY’s association status.
Euroavia Tampere ry was not granted a project grant for participating to the competition, as project is considered to be part of their ongoing activities.

The whole project grant budget has been used for the year 2023.

Awarded project grants 2023

September 2023

Tukkateatteri ry has been awarded a 300 € project grant to renew the carpet in the theatre stage.
Humanisti-Intellektuellien Mansen Osakunta HIMO ry has been awarded a 400 € project grant to organize their first anniversary celebrations.

August 2023

Tampere Entrepreneurship Society ry has been awarded a 300 € project grant for an excursion.
Sähkökilta ry has been awarded a 500 € project grant to organise a student band festival.

May 2023

Bioner ry has been awarded a 500 € project grant to fix their website.

April 2023

Effective Altruism Tampere has been awarded a 150 € project grant to their Wappu event.
Interaktio ry has been awarded a 462,25 € project grant for a financial management software.
Sekvenssi ry has been awarded a 105,25 € project grant for the creation of a bank account and the related costs.
Sinni ry has been awarded a 50 € project grant for an escape room day.
Sähkökilta ry has been awarded a 750 € project grant to start tutoring in the Energy transition degree programme (“Energiamurroksen tutkinto-ohjelma”) along with Ympäristöteekkarikilta.
TamAus ry has been awarded a 112 € project grant for a board t-shirt project.
TARAKI ry has been awarded a 150 € project grant for a cycling happening.

March 2023

Akateeminen pöytäseurue Platine has been awarded a 150 € project grant for organizing a Rasputin songbook through-singing event in the auditorium of Kampusareena.
Mahti Ratsastus has been awarded a 350 € project grant to organize the Gaudeamus Grand Prix.
Vostok ry has been awarded a 225 € project grant for the making of badges of honour.
Spatikka ry has been awarded a 200 € project grant to organize interdisciplinary kaveriwapputsitsis.

February 2023

Bioner ry has been awarded a 300 € project grant to renovate their guild room.

Rejected project grants 2023