The purpose of this guide is to provide information about how you can apply to become a member of TREY’s Executive Board. This guide serves as a concise introduction to what the Student Union of Tampere University (TREY) does, what positions of trust the Executive Board has, and how you can apply to become a member of the board.

Student Union of Tampere University in a nutshell

The Student Union of Tampere University (TREY) protects the interests of the 18,000 students of Tampere University, facilitates the work of student associations, provides services for its members, and contributes to creating a sense of community. All of us 18,000 students are what constitutes the Student Union. As stated in the Universities Act, the main task of a student union is to liaise with and on behalf of its members and to promote their societal, social, and intellectual aspirations.

The highest decision-making power in the Student Union belongs to the Council of Representatives. Its 49 members are elected every two years in the council elections. The Council of Representatives appoints the Executive Board and outlines TREY’s policies, such as the strategy, budget, and plan of action. All TREY’s members have the right to attend council meetings. All students who are enrolled as present have the right to vote and stand as candidates in the council elections.

The Executive Board holds administrative and executive power in the Student Union. The board’s term of office is one calendar year. The Executive Board engages in long-term student advocacy work, manages the Student Union’s day-to-day activities, and is in charge of the implementation of the Plan of Action. The Executive Board exercises general executive power within the limits set by the Student Union’s rules and the council’s decisions. The board also represents the Student Union in dealings with members, associations, and external stakeholders. The Executive Board is accountable to the Council of Representatives for all its actions.

The Student Union has 16 employees. To learn more about TREY’s staff, visit page Staff members on TREY’s website. The Student Union’s employees support the Executive Board’s decision-making and actively engage in advocacy work at the University, in the city of Tampere, and on the national level.

How TREY’s Executive Board works

The Executive Board consists of a chairperson and a maximum of 11 other members. The size of the board is decided by the Council of Representatives when appointing the board. Each board member is in charge of one or more sectors. The Student Union has several sectors from events to educational affairs and from communication and international affairs to social affairs. The board members work in cooperation with the Student Union’s specialists and other employees.

Despite the sector division, most of the board work consists of working together to develop the Student Union and its activities.

During the semesters, the Executive Board holds meetings roughly once a week. To support its decision-making process, the Executive Board holds weekly morning sessions to go through the agenda together.

Board positions

Chairperson

The chair of the Executive Board manages the activities of the board and the Student Union in close cooperation with the Secretary General. The chair presides over the board’s meetings and is in charge of the division of responsibilities and the internal management of the board. The chair prepares the meeting agendas together with the Secretary General. The chair also represents the Student Union to the outside world.

Vice chair

The vice chair works in close cooperation with the chair, acting as their deputy in matters that fall within the chair’s area of responsibility. If the chair is prevented or disqualified, the vice chair will carry out the chair’s tasks. In addition to acting as the vice chair, the vice chair also has other tasks and responsibilities, which are determined in the board’s internal distribution of responsibilities.

Board members

Board members, including the chairperson and the vice chair, are collectively in charge of the Student Union’s operational activities. The Executive Board manages the Student Union’s day-to-day activities and works in close cooperation with the Student Union’s staff.

Each board member is in charge of their own sector or area of responsibility, which defines a framework for their tasks. Despite the sector division, the board members are responsible for the Student Union’s activities as a whole and for matters related to advocacy work and community building, in particular. This means that in addition to working in your own sector, you will also have the chance to participate in many other tasks! The Executive Board collectively acts as a supervisor for the Student Union’s employees, making recruitment decisions and discussing changes in job specifications and other employment-related matters.

The board members’ areas of responsibility include educational affairs, social affairs, development of association activities, international affairs, events, communication, corporate cooperation, financial affairs, member services, urban advocacy, environmental affairs, and tutoring.

The Executive Board distributes the tasks in the first board meeting. If necessary, the board can redefine the division of roles during the year.

Some board members are also in charge of other student bodies. These student bodies are groups made up of students who have been elected or who work in a particular position in a subject or hobby association or club. These bodies include Syndikaatti, the group of chairpersons of subject associations and guilds; Hovi, the group of tutoring organisers; and Viestintäfoorumi, the group of communication organisers of associations.

What does it take to become a board member?

TREY’s board is a so-called working board, which means that board membership is a paid full-time job. When you apply, keep in mind that working in the board and studying at the same time can be challenging in terms of time and stress management.

Board members are expected to

  • be interested in influencing societal issues and working in an advocacy organisation
  • be interested in promoting a sense of community among students at Tampere University
  • be willing to understand social phenomena and have the ability to take in new information about them
  • have the ability to network
  • be able to commit to the job: board membership is a paid full-time job that lasts one year
  • have cooperation skills: we are a small work community where board members work in close cooperation with each other, their partner, and other colleagues
  • be able to work evenings and travel (depending on what your position and priorities are).

Why should I apply for TREY’s board?

As a member of TREY’s board, you will have the chance to

  • advocate matters that are important to students of Tampere University at local and national level
  • be at the core of local student culture and help develop a wide range of activities and events for our community
  • learn about and deepen your knowledge of advocacy work and organisational activities.

You will also

  • acquire an extensive career network and learn useful career skills
  • get a partner to work with and get support from.

“Applying for TREY’s board was the best decision I made during my studies. In one year, I learned a great deal about myself, my sector, and many other things as well. Above all, I found new friends with whom I have been through a lot: spending one year together welds you together unlike anything else.” – TREY alumni 2019

“On TREY’s board, I was able to contribute to the student community in a professional environment. Working on the board was fun and collective, but it was also challenging and meaningful work to promote the well-being of students. I got to see my efforts turn into something tangible!” – TREY alumni 2019

How to apply for the Board

All members of the Student Union of Tampere University can apply for a position in TREY’s board. We welcome applicants of different genders and backgrounds. TREY’s board is appointed in accordance with the policies approved by TREY’s Administrative Committee. You can learn more about these policies on TREY’s website on page Steering documents.

If you are interested in becoming a member of TREY’s board, you should first fill in the application form found in the call for applications to gain visibility for your application on TREY’s communication channels. Applications will be given to the Council of Representatives in their entirety to support their decision-making process.

As part of the application process, you can submit application documents and materials and participate in TREY’s board applicant introduction session and the council’s interview night.

The Council of Representatives appoint the board for the following year in their first meeting at the end of November. The board and the chair of the board are elected in a different way.

Electing the chair of the Executive Board

The chair of the Executive Board is elected by voting. You can apply for the board until the beginning of the council’s first meeting. The chair candidate must be nominated and proposed to the council in the meeting to enter the candidate in the chair election. If you want to stand as a candidate to become the chair of the board, make sure that one of the council members nominates you. Council members hold a vote, and votes will be counted according to the single transferable vote system. The election of the chair of the board will be carried out before electing the rest of the board members. The non-elected chair candidates can apply for the board later in the meeting.

Appointing the Executive Board

The Executive Board is elected using the list system. This means that council members propose a list that includes all the candidates they would like to elect to the board. Council members cast their votes for lists, and the votes will be counted using the single transferable vote system.

What support does TREY offer to applicants?

Before the first meeting of the Council of Representatives, the board applicants can benefit from services that TREY offers to candidates.

As a candidate, you will be offered visibility on TREY’s communication channels, including an introduction page for board applicants. TREY will also hold various events and sessions where applicants can explain their views and themes to the Council of Representatives and the members of the Student Union. Some of these events are public, others are held between council members and board applicants.

If you have any questions about the Student Union, board work, or the application process, you can contact the team responsible for the board election process, the chair of the board, or the Secretary General. They are happy to answer any questions you may have about applying. Current board members are also happy to help if you have any questions about what it is like to work on the board on a daily basis. TREY’s specialists can fill you in on content-related questions.

You can find the contact information of TREY’s staff and board members on our website on page Contact.

We’re glad that you are considering becoming a member of our board!